Administrative Coordinator

About the Role & Team The Administrative Coordinator supports the Media and Production Operations team and provides essential administrative support to help the team stay organized, aligned, and prepared. The ideal candidate is highly organized, detail-oriented, proficient with technology and able to manage multiple priorities in a fast-paced environment. This position helps create structure behind the scenes so specialists and leaders can focus on thoughtfully planning and executing media and production activities. This is for an onsite role located in Lake Buena Vista, FL. You will report to the Media & Production Operations Manager. You Will: • Provide general office management – keep up with multiple tasks, deadlines, and coordinate and drive responses effectively • Order office supplies through Casual Buyer, manage purchase orders, partner with vendors, receive and track all deliveries to the office • Create templates and maintain documents such as meeting notes, calendars, planning outlines, production trackers, schedules, contact lists, and team resources. • Organize and maintain shared documents, folders, and files so materials are easy to find, consistently named, and up to date. • Manage and obtain backstage clearance for non-residents • Assist media and production specialists and leaders with planning tasks as needed • Contribute to process improvements that make scheduling, documentation, and file management more consistent and efficient. You Will Have: • At least 1 year of experience working in a Walt Disney World Resort location or supporting Disney operations. • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and OneNote, as well as shared file platforms such as OneDrive or SharePoint; experience with Smartsheet and the ability to learn new systems confidently • Excellent verbal and written communication skills, with the ability to share information clearly and professionally • Attention to detail with a focus on accuracy, consistency, and quality of work • Time management, follow-through, and prioritization skills, with the flexibility to adjust to shifting daily needs • Organizational skills…