Executive Assistant- Enterprise Architecture & AI

** This role sits in our Orlando, FL offices, and this person is required to be on-site 4 days/ week** About the Role & Team: We are seeking a proactive and highly adaptable Executive Assistant to support the SVP, Enterprise Architecture & AI, within our Enterprise Technology organization. This role is pivotal to the success of the team, requiring exceptional organizational skills, discretion, and the ability to manage complex and confidential administrative responsibilities with minimal guidance. The ideal candidate thrives in a fast-paced environment, demonstrates a high level of professionalism, and collaborates seamlessly with cross-functional teams. Additionally, this position will serve as a backup to the Senior Executive Assistant supporting the Chief Information and Digital Officer (CIDO), ensuring continuity and excellence in executive support. Responsibilities • Screen and prioritize incoming meeting requests, email, and calls • Manage complex calendars with the ability to coordinate evolving last-minute urgent meetings among executive teams operating across multiple time zones • Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, mobile test phones, computers, kitchen duties, etc. • Own and update the organization distribution lists for Teams, Email, by geography and function • Provide office support such as, but not limited to, supporting location based events, completing expense reports, tracking organizational deadlines, ordering supplies for team as needed, handling IT and office services related matters, and serving as a point of contact for the team when needing answers. This person is resourceful and will find the answers to questions if they do not already know the answer. • Own the welcoming and on-boarding of new employees, obtaining resources, ensuring a smooth start. • Planning/Coordination of extensive travel, including international locations, visas, and passport updates. • Back-up the office of the CIDO as needed by providing vacation coverage and coordination when CIDO is traveling or as needed (package pick-up at front…