Executive Assistant, Casting

Responsibilities • Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for SVP. • Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations. • Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP. • Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings). • Work with other assistants to ensure casting information is updated for SVP in a timely manner. • Submit and track expense reports and purchasing requests for SVP, departmental supplies, and events through Casual Buyer, Concur, and internal finance. • Assist in talent outreach initiatives including Actor Workshops and talent searches. • Provide additional support to other executives and department as needed. • Develops and maintains databases, distribution lists, mailing lists and filing systems. • Maintain standards of strict confidentiality with respect to all matters and documents. • Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner. Requirements • 1+ years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio • Experience building and maintaining filing systems and organizing and maintaining large amounts of data • Excellent verbal and written communication skills including telephone etiquette • Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook • Demonstrated organizational, detail-oriented, and proactive problem-solving skills • Knowledge of agencies, networks, and social media platforms • Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports • Willingness to work a flexible schedule to accommodate overtime with short notice • Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision • Ability to work well under pressure, successfully coordinate multiple…